John Simmonds, chairman of the Astor Theatre Society, addresses a members’ meeting on Thursday at the Liverpool theatre. (Rick Conrad)

The board of the Astor Theatre Society on Thursday clarified who can vote and who can be nominated to its board at its upcoming general meeting.

Some members who signed up in the past two months were concerned that the Astor would not allow them to vote. 

About 50 people turned out for the members meeting on Thursday evening at the theatre. Board chairman John Simmonds explained that all members in good standing will be able to vote at its upcoming annual general meeting.

“There’s been controversy over conflicting bylaws and conflicting interpretations and we’ve tried to remain as quiet as we could on those issues. But it was necessary to do a lot of research to make sure we were on good ground in what we were proposing. Every member who is in good standing who is over 18 years of age and a resident of Nova Scotia can vote at the AGM.”

The meeting was held in response to a request from the ad hoc group Queens County Community Theatre Advocates. That group was formed after the resignation of associate artistic director Ashley-Rose Goodwin in March.

The group said it was concerned about recent decisions made by executive director Jerri Southcott and the Astor Board. The group said that as Astor members they wanted  to hold the board accountable.

In an April 25 update to the group’s members, one of the founding members of the group Kevin Colwell wrote that the Astor appeared to be taking a “restrictive” approach to voting at the upcoming AGM. He said that in discussions with the Astor, it appeared they were planning to prevent anyone who became a member after Dec. 31, 2023 from voting.

He called on group members to attend the May 2 members meeting and the May 9 AGM.  

About 50 people were at the Astor Theatre in Liverpool on Thursday evening for a meeting on voting at the upcoming annual general meeting. (Rick Conrad)

The issue over voting arose because of confusion about which set of bylaws was valid.

Simmonds said Thursday that until the board did a “deep dive” into their archives, even they were unsure of the proper voting procedures. So they hired Marjorie Hickey, a lawyer with McInnes Cooper in Halifax, to look into it and give an opinion.

“It outlines in great detail exactly what all the steps were, how the three sets of bylaws compare and contrast, where we stand legally now. And she has confirmed through case law and others that we are in good position now using the 2017 bylaws.”

As a result of that legal advice, the Astor has also changed the date of the May 9 AGM to June 24.

According to its most recent bylaws, the Astor will appoint people to replace three directors who resigned in the past couple of months.

There will be four open spots on the board of directors at the June AGM. Any member can be nominated to sit on the board.

“So hopefully this will set the record straight on where we stand and where we propose going with all of this,” Simmonds said. “It will be a true democratic process at the AGM in terms of nominations. We look forward to having many of you putting your name forward.”

Some members of the Queens County Community Theatre Advocates were at the meeting. But they didn’t want to comment until they could read the lawyer’s report to the Astor.

Simmonds said after the meeting that he believes it addressed many concerns from community members. He said the board believes it’s on solid legal ground.

“We’re very comfortable that we’re in good shape now with our current bylaws. And that allows us to move forward and alleviates a lot of the issues and controversy brought to us by the community,” he said in an interview. 

“It clarified things that we didn’t know ourselves. So it was new to us. So once we digested it all ourselves and came up with a final conclusion verified by the lawyer, … all the rest of what went on in the past is not really relevant now.”

Simmonds said the Astor will announce the new appointed members of the board in the next week. He said it will also send notice about the June 24 annual general meeting to all members and advertise it in local newspapers and online.

Email: rickconradqccr@gmail.com

Listen to the audio version of this story below

The Astor Theatre in Liverpool. (Ed Halverson)

UPDATED Sun., April 7, 9:40 a.m.

The Astor Theatre Society is holding a town hall information session at the Liverpool theatre on Sunday at 3 p.m.

In a statement released to their newsletter subscribers and posted on their Facebook page on Saturday afternoon, the Astor board and staff said they are organizing the public session to address “concerns in the community raising questions about what is happening. The purpose of this Town Hall is to identify concerns raised and provide factual and transparent answers.”

One board member, Kevin Colwell, recently resigned, shortly after the musical Follies wrapped up. 

In a public post on Facebook, he said “I could no longer support, and was unable to change, decisions made by the Board regarding the direction of the Astor Theatre.”

He and others formed the ad hoc group, Queens County Community Theatre Advocates, and urged people to become members of the Astor Theatre Society and attend the upcoming annual general meeting scheduled for May 9 at 5 p.m. 

Colwell and others signed a letter addressed to the board, alleging many things, including a change in direction for the theatre. He had included a link to it in his original Facebook post, but it has since been removed.

“Over the past six weeks,” the letter read in part, “we have observed, with shock and dismay, the radical shift in philosophy that seems to be taking place at the Astor – moving away from our cherished community-based approach to one that appears to be disregarding the heritage and values that have made the Astor such a beloved institution and a treasured and inclusive hub for the arts.”

The letter claimed that recent decisions made by the board and recently hired executive director Jerri Southcott “regarding programming choices, community engagement, and the future direction of the Astor suggest that Jerri has not undertaken any meaningful consultation with the community and instead is implementing her personal vision and agenda for the Astor.”

The others who signed the letter were former board member Annette Burke, Nathan and Rebecca Smart, Craig and Crystal Doggett and Paula Colwell.

The group had asked for a meeting with the Astor board. That was set for April 4, but the group called it off.

Instead, a group of seven members of the Astor Theatre Society have called a special meeting on Mon., April 8 at 7 p.m. at Liverpool Regional High School. They say the purpose of the meeting is to set a date for the annual general meeting and to elect an interim Astor board.

The Astor’s bylaws state that a general or special meeting can be held at any time and must be called if requested by the chair, requested by a majority of the board or requested in writing by five Astor Theatre Society members. The bylaws state that general or special meetings must be publicized seven days in advance.

The group calling the special meeting is upset that the Astor’s annual general meeting is scheduled more than three months after its fiscal year end, which is Dec. 31. The bylaws state that the annual general meeting must be held within three months of Dec. 31.

For its part, the Astor posted on Facebook shortly after Colwell’s post and comments from others on Astor posts that “the Astor Theatre Society Board of Directors, Executive Director and staff are aware of the hurtful comments and misinformation initiated by a few uninformed individuals and being circulated on social media. 

“While we have tried to remain focused on our vision and mission for the Astor, which has not changed in any way, it has become increasingly apparent that this situation is having a negative and stressful impact on the Astor staff and volunteers.”

Colwell posted again, claiming that Southcott had threatened him and others with legal action.

In its notice Saturday of a town hall information session, the Astor said:

“The current Board of Directors and staff are working tirelessly in the best interests of the tradition and history of The Astor. It has been expressed in many circles that the theatre is in the best shape it has ever been, both operationally and financially. We have a full calendar of events in both the theatre and Town Hall Arts and Cultural Centre.

“Whether you are currently a member of the Astor Theatre Society or not, if you are passionate and care about the future of The Astor, we strongly encourage you to attend. This is your theatre and we pledge to continue to make it the welcoming icon of our community.”

Email: rickconradqccr@gmail.com